For reimbursement, two forms must be submitted with receipts to your administrative assistant for P-card reconciliation.

1. Expenses Summary Form (currency converter)

   which is a simple summary of the information requested in the Travel Expense Report Checklist

   For those who travel by (non-rental) car and want to claim mileage, please complete the Mileage Report (mileage rates) form.

   If you used a non-US flag carrier and you are trying to get reimbursement from a federal grant, you need to complete an Exemption Certificate to see if reimbursement will be permitted.

   Reimbursement could be denied unless another non-federal grant is provided. Check with your sponsor's administrative assistant before booking flights.
2. Signature Justification Form

To expedite the reimbursement process, monies may be deposited directly to bank accounts by making arrangements (once only) using the following forms:

• Direct Deposit Form - for payment to Caltech employees
• Electronic Funds Transfer Authorization Form - for payment to non-Caltech suppliers